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The Emirates
Physiotherapy Society (EPS)

EPS By-Laws

Chapter One: Establishment and Objectives

Article One: Establishment of the Society
1.1 The Emirates Physiotherapy Society will be established under the umbrella of the Emirates Medical Association, and in accordance with its internal rules and regulations
1.2 Under the title of Emirates Physiotherapy Society, it will be one of the branches springing out of the main association body.

Article Two: Mission of the Society
2.1 The Physiotherapy Society is the principal organization representing the physiotherapy profession. The Society provides leadership and direction, and fosters excellence in practice, education and research.
It supports, promotes and advocates the role of physiotherapy as an essential health care component to achieve high standards of health in the UAE.

Article Three: The establishment of the society will aim at achieving the objectives of the association which are:
3.1 The strengthening of ties between its members.
3.2 The support and promotion of the physiotherapy profession in the community and among healthcare professionals in the country.
3.3 The development of standards of practice of physiotherapy in the country.
3.4 The support to participate in the scientific activities of equivalent health organizations in the field of physiotherapy.
3.5 The strengthening of relations between this society and other societies affiliated to the association.
3.6 The promotion of professional development activities among its members through the organization of scientific seminars, congresses, workshops etc. in the field of physiotherapy.
3.7 The development of relationships with the relevant authorities to further regulate the practice of physiotherapy in the country.

Article four: Scope of the Society
The society undertakes to comply with all the rules and regulations of the Emirates Medical Association and the decisions issued by its board of management.

Chapter two: Membership

Article Five: Pre-Requisite Conditions for Membership Eligibility
5.1. Members of the Emirates Physiotherapy Society must be a member of the Emirates Medical Association.
5.2 Members of the Emirates Physiotherapy Society must abide by the basic bylaws of the association, in addition to the internal rules and regulations of the society itself.
5.3 The member must be a physiotherapist working within the scope of a health-related field.

Article Six: Membership Categories:
6.1. Active Member
6.1.1 Members who graduated from a physiotherapy education program which is equivalent to a bachelor degree and approved by the society.
6.2 Associate Member
6.2.1 Members who graduated from a recognized physiotherapy education program less than a bachelor degree and approved by the society.
6.2.2. Undergraduate physiotherapy students.
6.3 Honorary Member
Individuals to whom the society decides to grant honorary membership on the basis of their special contribution or their senior position in the field of physiotherapy.

Article Seven: Members Rights and Entitlements:
7.1 To use the membership privilege to represent the society and speak on its behalf at congresses and meetings.
7.2. To attend, express opinion and vote during the society’s general assembly sessions.
7.3 To apply for and be elected as member of the society managing board (this right is restricted however to active members).
7.4 To be eligible to serve as member/ chair of committees.
7.5 To use the initials of M.E. P.S. after ones name.

Article eight: Member’s Duties
8.1 To direct his/her effort towards achievement of the society’s objectives.
8.2 To commit his/ her self to the society bylaws and all other management board decisions.
8.3 To pay the annual membership fees on time.

Article Nine: Termination of the society membership
9.1 Upon termination of membership to the Emirates Medical Association
9.2. Upon resignation from the Society
9.3 Upon violation by the member of any condition stipulated in article five of the Society bylaw. The exclusion of the society membership must be decided by majority voting of the members of the society management board.

Article Ten: Society General Assembly
10.1 The society general assembly will consist of all active and associate members who hold a valid membership in the Emirates Medical Association.
10.2 The ordinary session of the society general assembly will take place in the first quarter of each year. The invitations for eligible members to attend must be sent at least two weeks prior to the general assembly date, and must indicate the time and place of the meeting. Along with the invitation, the agenda must be sent to every eligible member.
The society will notify the association’s board of management through the chairman of the Cultural Committee of the venue of the society’s general assembly.
10.3 An extraordinary session of the society’s general assembly can be called by the association board of management or by the association Cultural Committee or by the society managing board or upon the request of one third of the active members of the society. The extraordinary session will be held provided the Managing Board of the Society is notified of the purpose two weeks prior to the scheduled date of the general assembly, and the agenda of the assembly is submitted.
10.4 One ordinary session of the society general assembly will be held within a period not exceeding one month following the result of the election of the Association’s Board of Management, in order to proceed with the submission of applications and the election of the members of the Society’s managing board.
10.5. General assembly sessions of the society must be attended by the chairperson of the Society and the chairman of the cultural committee, or his deputy, in order to monitor the effectiveness of the meeting and supervise the procedures related to applications and elections.

Chapter Three: Society Managing Board

Article eleven:
11.1 The society’s affairs will be run by a managing board, consisting of the chairperson and four members elected during an ordinary session of the society’s general assembly attended by more than half of the members.
11.2.The managing board of the society will remain in post for a duration equal to a full election cycle of the board of management of the Emirates Medical Association.
11.3. Elected society members will have the freedom to decide on the distribution of the management posts.
11.4 The chairperson of the society’s managing board can attend meetings of any committee as an observer but will have no voting privilege.
11.5 The two members who have the highest votes after the fifth member will be considered as an alternate for the Society’s management board.

11.6. The conditions for being a member in the society’s managing board are:
a. To be an active member
b. Not being a member in any other society managing board.
c. To be a graduate with a minimum of three years of experience (the 1st management board is excluded from this condition).

11.7 The posts are distributed within the managing board during the 1st meeting after being elected, within one week as follows:
a. Chairperson
b. Vice-Chairperson
c. Secretary
d. Acting secretary
e. Administrative member

11.8 The membership in the Society’s Managing Board shall be terminated in case of:
a. Resignation
b. Absence from the society’s managing board meetings three times consecutively or six interrupted times without accepted excuse by the managing board.

11.9. In case of a vacancy of any post in the society managing board, the alternative will replace it.
11.10. If two members of the managing board resign simultaneously, the managing board will be considered disbanded till an extraordinary meeting of the general assembly is called within one month. Meanwhile, the managing board will continue its duties till the new management board is elected.

11.11 Managing Board Duties:
11.11.1 To manage the society, supervise its activities and represent the society in/out of the country.
11.11.2. To issue the internal rules and regulations of the society.
11.11.3. To form the society committees.
11.11.4. To call for the society's (regular and extraordinary ) general assembly meetings and execute its decisions.
11.11.5. To discuss member’s complaints and act accordingly.
11.11.6. To grant honorary membership

11.12. The managing board member duties:
11.12.1 The chairperson:
a. Leads the general assembly and society’s management board meetings
b. Acts as official spokesperson of the society.
c. Calls for all board meeting and prepares its agenda.
d. Sign the documents directed to the chairperson of the association.

12.2. The Vice Chairperson:
Assumes the duties of the chairperson in the absence or incapacitation of the chairperson.

11.12.3. The Secretary:
a. Record the minutes of the society managing board and general assembly meetings.
b. Sign official documents
c. Prepare the annual report.
d. Be responsible for all correspondance and provide copies to the EMA office.

11.12.4 Acting Secretary:
Assists the secretary in all duties and assumes the secretarial role in case of absence.

11.12.5 The administrative member:
a. Replaces any absent member except the chair
b. Accomplishes any task given by the society’s managing board.

Article twelve: Society’s Managing Board Meetings
12.1 The Society’s Managing Board will meet at a minimum rate of once every two months.
12.2 A copy of the minutes of each meeting must be sent to the cultural committee of the EMA.

Chapter four: Society Committees:

Article thirteen: The managing board of the society has established four committees which are:
a. Registration Committee
b. Professional Standard and Quality of Practice Committee
c. Public Relation/ Health Education and Promotion Committee.
d. Professional development Committee.

Article Fourteen:
Each committee will be formed by a minimum of three active/associate members other than physiotherapy students, one of them should be from the society managing board.

Article Fifteen: Committee Goals:
15.1 Registration Committee:
15.1.1 To develop terms of reference:
a. To increase the number of members.
b. To verify professional status of the members
c. To develop a plan of implementation.
d. To co-ordinate with EMA the process of registration.

15.2 Professional Standards Committee:
15.2.1 To develop tem of reference:
a. To review the designation of professional status for physiotherapists.
b. To develop and maintain status of physiotherapy based on international standards.
c. To develop standard of physiotherapy practice including a code of conduct.
d. To co-ordinate with government authorities regarding physiotherapy licensure.

15.3 Public Relation/ Health education and Promotion Committee:
15.3.1 To develop term of Reference:
a. To promote physiotherapy in the UAE.
b. To publish newsletters.
c. To develop a plan of implementation
d. To organize and advertise health education programs related to physiotherapy

15.4 Professional development Committee:
15.4.1 To develop terms of Reference:
a. To survey health needs in the UAE, from the physiotherapy prospective.
b. To develop plan of implementation.
c. To promote evidence-based practice (EBP), through the development of educational program support and conduct relevant research projects.

Chapter Five : ociety’s Finances:

Article sixteen: Society’s Finances:
16.1 The Society’s finances are subsidized by the Emirates Medical Association. All financial matters will be administered by the EMA accounts.
16.2 All income including donations is to be deposited into the relevant account of the EMA.

Article Seventeen: Society’s Correspondence: 17.1 The society will hold office within the premises of the Emirates Medical Association.
17.2 All correspondence related to the Society will use the official Association format, with an indication of the Society’s designation.
17.3 All correspondence related to the society will be filed within the premises of the Emirates Medical Association.
17.4 A copy of each correspondence related to the Society must be sent to the Chairman of the Cultural Committee.

Article eighteen: Society’s Reporting
All actions and activities of the section will be under the direct supervision of the cultural committee of the Emirates Medical Association and must comply with the internal bylaws governing the Society’s and issued by the Cultural Committee with the approval of the Emirates Medical Association’s Board of Management.

Chapter Six: Disbanding of Society
Article Nineteen: Disbanding of the Society by General Assembly:
19.1 Disbanding of the Society can be decided by an extraordinary session of Society’s General Assembly provided that more than half of the Society’s members attend the session and that a majority of two-thirds of the attending members is obtained.
19.2 The Association Cultural Committee and Board of Management must be notified of all decisions.

Article Twenty: Disbanding of the Society by the Association:
The association Board of Management reserves the right to disband the section through the Cultural Committee after reporting to Society’s managing Board twice and will indicate the reasons and reports that have resulted in such decision.

Article Twenty One: Bylaw Revision:
The Society Bylaw should be updated every two years.

Article Twenty Two: Effective Date of Bylaws:

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